We are using Microsoft Exchange 2010. I had a few employees approach me wondering if the Calendar mailboxes that we setup, when they look at the availability status of the room, it only shows the user who booked it and does not show the subject line of what the meeting is about.

They were wondering if someone sends an a meeting invite and books a room that it would add the subject line of what the meeting is all about and the person's name so when someone looks at the room booking it would state the person's name with the meeting name instead of just the person's name.

Use Get-CalendarProcessing to see what options are configured for the room's acceptance policy, and then Set-CalendarProcessing to change the behavior.

https://technet.microsoft.com/en-us/library/dd298137(v=exchg.150).aspx

https://technet.microsoft.com/en-us/library/dd335046(v=exchg.150).aspx

Hi,

Please do the following settings for the room mailbox:
Set-CalendarProcessing -Identity "RoomA" -AutomateProcessing AutoAccept -DeleteSubject $False -AddOrganizerToSubject $False -AllowConflicts $false

The AddOrganizerToSubject parameter specifies whether the meeting organizer's name is used as the subject of the meeting request.
The DeleteSubject parameter removes the subject of incoming meeting requests.

Additionally, if all users want to view the subject details about the room calendar when they look at the availability status of the room, we should also set the Default Calendar folder permission to LimitedDetails (View availability data with subject and location):
Set-MailboxFolderPermission -Identity RoomA:\Calendar -User Default -AccessRights LimitedDetails

With the information above, I was able to remove the organizer and replace it with the subject line. However, is there a way you can remove the location and organizer from the meeting request view so it only shows the subject of the meeting?

Hi,

What's the folder permission for this calendar folder? Please run the following command to have a try:

Get-MailboxFolderPermission -Identity RoomA@domain.com:\Calendar | fl

If the Calendar folder permission is set to Reviewer or higher permission, the meeting details would be all visible for these users. We can run the following command to set the folder permission to LimitedDetails, then these users would view availability data with subject and location

Set-MailboxFolderPermission -Identity RoomA@domain.com:\Calendar -User Default -AccessRights LimitedDetails

Regards,