Hallo,

i want to search for my selfmade Visio Shapes.

The Visio search function cant find my Shapes. I copied my Shapes in C:\Users\Username\Documents\My Shapes but is doesent work.

Whats my mistake?

Thanks in Advance

Hi,

In regarding of the issue, please provide us more information to assist you better.

• Which Visio's version do you use? Visio 2013 or other.
• Did you get some error messages? Like: Could not find a match.  Please search again.
• Did you search the build-in shapes?

If you can't search all of the local shapes, this issue may be caused by the "windows search" option disabled. Please see this thread, I copied the suggestion here:

======

I have new information on the issue with 64-bit systems and Visio 2007/2003 versions.  I was incorrect when I stated this was not able to work properly on 64-bit systems.

The missing link in our testing has been the enabling of the Indexing Service after the installation of the 64-bit IFilter Pack from the download centerhttp://www.microsoft.com/downloads/details.aspx?displaylang=en&FamilyID=60c92a37-719c-4077-b5c6-cac34f4227cc  (Note that there are two downloads - choose the 64-bit one for your 64-bit OS)

1) Ensure your OS has Indexing enabled:

   Windows 7 and Windows Vista: Control Panel / Programs / Turn WIndows features on or off / Enable "Indexing Service" / OK  [ restart if required ]

   Windows XP: Control Panel / Add or Remove Programs / Add/Remove Windows Components / Enable "Indexing Service" / Next / Finish

2) Download and install the IFilter pack above. 

3) Enable Visio shapes indexing.

    a) When Visio is first launched, it may prompt users to enable the Indexing Service.

    b) Manually - Open the Tools / Options dialog, select the Shape Search tab, click on Visio Local Shapes and then click the "Properties" button, ensure the option "Yes, enable Indexing Service" is selected.

    NOTE ... If Visio cannot find its Index catalog, you may see an error "1.  Visio Local Shapes - The Visio Indexing Service Catalog does not exist.  Please repair the Visio installation."  To recover from this, close Visio and all other Office applications, and use the Control Panel to repair the Visio installation, then restart your computer.

Also -make sure that the Indexing Service is actually started, as it may be set to Manual startup versus Automatic.  Check in the Administrative Tools / Services app.

After these components are installed / configured, restart the computer.  You may need to allow some time for indexing of your local files to be completed.  Once the indexing is complete, you should start to see improved results.  Let me know if this helps with searching for Visio shapes on 64-bit operating systems.

=====

If you have any update, please feel free let me know.

Regards,

Hi,

thanks for the answere.

Im using Visio 2010 and Windows 7 Professional 32 Bit.

I have already checked my windows search option it is activated.

The situation

1.

• I placed my own Shapes on an network
• I registered the data path in Visio
• If i search for my Shapes they are not found

2.

• I tested an other way and placed my Shapes in C:\Users\Username\Documents\My Shapes.
• If i search with the Visio search function i get a result
• But if i try to use the shapes i get an error messages: The document with the Shape coundnt be found

But my true aim is point 1.

Sorry for the bad language.:)

English is not my native language

Regards and Thanks in Advance

• Edited by Fragen123 22 hours 38 minutes ago

Hi,

As far as I know, in Visio 2010, the search feature is only searching the local stencil files for Visio shapes, and does not attempt to query a web server.

Quote From:

http://blogs.technet.com/b/bgp/archive/2010/08/10/visio-shape-search-error.aspx

Thus, we may store the stencils/shapes to a local folder, like C:\Users\Username\Documents\My Shapes. Then, click More shape>Open stencil to use them.

Regards,

Hi,

thanks for the answere.

Im using Visio 2010 and Windows 7 Professional 32 Bit.

I have already checked my windows search option it is activated.

The situation

1.

• I placed my own Shapes on an network
• I registered the data path in Visio
• If i search for my Shapes they are not found

2.

• I tested an other way and placed my Shapes in C:\Users\Username\Documents\My Shapes.
• If i search with the Visio search function i get a result
• But if i try to use the shapes i get an error messages: The document with the Shape coundnt be found

But my true aim is point 1.

Sorry for the bad language.:)

English is not my native language

Regards and Thanks in Advance

• Edited by Fragen123 Friday, March 20, 2015 8:48 AM

Hi,

thanks for the answere.

Im using Visio 2010 and Windows 7 Professional 32 Bit.

I have already checked my windows search option it is activated.

The situation

1.

• I placed my own Shapes on an network
• I registered the data path in Visio
• If i search for my Shapes they are not found

2.

• I tested an other way and placed my Shapes in C:\Users\Username\Documents\My Shapes.
• If i search with the Visio search function i get a result
• But if i try to use the shapes i get an error messages: The document with the Shape coundnt be found

But my true aim is point 1.

Sorry for the bad language.:)

English is not my native language

Regards and Thanks in Advance

• Edited by Fragen123 Friday, March 20, 2015 8:48 AM

Hi,

thanks for the answere.

Im using Visio 2010 and Windows 7 Professional 32 Bit.

I have already checked my windows search option it is activated.

The situation

1.

• I placed my own Shapes on an network
• I registered the data path in Visio
• If i search for my Shapes they are not found

2.

• I tested an other way and placed my Shapes in C:\Users\Username\Documents\My Shapes.
• If i search with the Visio search function i get a result
• But if i try to use the shapes i get an error messages: The document with the Shape coundnt be found

But my true aim is point 1.

Sorry for the bad language.:)

English is not my native language

Regards and Thanks in Advance

• Edited by Fragen123 Friday, March 20, 2015 8:48 AM

Hi,

thanks for the answere.

Im using Visio 2010 and Windows 7 Professional 32 Bit.

I have already checked my windows search option it is activated.

The situation

1.

• I placed my own Shapes on an network
• I registered the data path in Visio
• If i search for my Shapes they are not found

2.

• I tested an other way and placed my Shapes in C:\Users\Username\Documents\My Shapes.
• If i search with the Visio search function i get a result
• But if i try to use the shapes i get an error messages: The document with the Shape coundnt be found

But my true aim is point 1.

Sorry for the bad language.:)

English is not my native language

Regards and Thanks in Advance

• Edited by Fragen123 Friday, March 20, 2015 8:48 AM

Hi,

thanks for the answere.

Im using Visio 2010 and Windows 7 Professional 32 Bit.

I have already checked my windows search option it is activated.

The situation

1.

• I placed my own Shapes on an network
• I registered the data path in Visio
• If i search for my Shapes they are not found

2.

• I tested an other way and placed my Shapes in C:\Users\Username\Documents\My Shapes.
• If i search with the Visio search function i get a result
• But if i try to use the shapes i get an error messages: The document with the Shape coundnt be found

But my true aim is point 1.

Sorry for the bad language.:)

English is not my native language

Regards and Thanks in Advance

• Edited by Fragen123 Friday, March 20, 2015 8:48 AM

Hi,

thanks for the answere.

Im using Visio 2010 and Windows 7 Professional 32 Bit.

I have already checked my windows search option it is activated.

The situation

1.

• I placed my own Shapes on an network
• I registered the data path in Visio
• If i search for my Shapes they are not found

2.

• I tested an other way and placed my Shapes in C:\Users\Username\Documents\My Shapes.
• If i search with the Visio search function i get a result
• But if i try to use the shapes i get an error messages: The document with the Shape coundnt be found

But my true aim is point 1.

Sorry for the bad language.:)

English is not my native language

Regards and Thanks in Advance

• Edited by Fragen123 Friday, March 20, 2015 8:48 AM

Hi,

thanks for the answere.

Im using Visio 2010 and Windows 7 Professional 32 Bit.

I have already checked my windows search option it is activated.

The situation

1.

• I placed my own Shapes on an network
• I registered the data path in Visio
• If i search for my Shapes they are not found

2.

• I tested an other way and placed my Shapes in C:\Users\Username\Documents\My Shapes.
• If i search with the Visio search function i get a result
• But if i try to use the shapes i get an error messages: The document with the Shape coundnt be found

But my true aim is point 1.

Sorry for the bad language.:)

English is not my native language

Regards and Thanks in Advance

• Edited by Fragen123 Friday, March 20, 2015 8:48 AM

Hi,

thanks for the answere.

Im using Visio 2010 and Windows 7 Professional 32 Bit.

I have already checked my windows search option it is activated.

The situation

1.

• I placed my own Shapes on an network
• I registered the data path in Visio
• If i search for my Shapes they are not found

2.

• I tested an other way and placed my Shapes in C:\Users\Username\Documents\My Shapes.
• If i search with the Visio search function i get a result
• But if i try to use the shapes i get an error messages: The document with the Shape coundnt be found

But my true aim is point 1.

Sorry for the bad language.:)

English is not my native language

Regards and Thanks in Advance

• Edited by Fragen123 Friday, March 20, 2015 8:48 AM

Hi,

thanks for the answere.

Im using Visio 2010 and Windows 7 Professional 32 Bit.

I have already checked my windows search option it is activated.

The situation

1.

• I placed my own Shapes on an network
• I registered the data path in Visio
• If i search for my Shapes they are not found

2.

• I tested an other way and placed my Shapes in C:\Users\Username\Documents\My Shapes.
• If i search with the Visio search function i get a result
• But if i try to use the shapes i get an error messages: The document with the Shape coundnt be found

But my true aim is point 1.

Sorry for the bad language.:)

English is not my native language

Regards and Thanks in Advance

• Edited by Fragen123 Friday, March 20, 2015 8:48 AM

Hi,

thanks for the answere.

Im using Visio 2010 and Windows 7 Professional 32 Bit.

I have already checked my windows search option it is activated.

The situation

1.

• I placed my own Shapes on an network
• I registered the data path in Visio
• If i search for my Shapes they are not found

2.

• I tested an other way and placed my Shapes in C:\Users\Username\Documents\My Shapes.
• If i search with the Visio search function i get a result
• But if i try to use the shapes i get an error messages: The document with the Shape coundnt be found

But my true aim is point 1.

Sorry for the bad language.:)

English is not my native language

Regards and Thanks in Advance

• Edited by Fragen123 Friday, March 20, 2015 8:48 AM

Hi,

thanks for the answere.

Im using Visio 2010 and Windows 7 Professional 32 Bit.

I have already checked my windows search option it is activated.

The situation

1.

• I placed my own Shapes on an network
• I registered the data path in Visio
• If i search for my Shapes they are not found

2.

• I tested an other way and placed my Shapes in C:\Users\Username\Documents\My Shapes.
• If i search with the Visio search function i get a result
• But if i try to use the shapes i get an error messages: The document with the Shape coundnt be found

But my true aim is point 1.

Sorry for the bad language.:)

English is not my native language

Regards and Thanks in Advance

• Edited by Fragen123 Friday, March 20, 2015 8:48 AM

Hi,

thanks for the answere.

Im using Visio 2010 and Windows 7 Professional 32 Bit.

I have already checked my windows search option it is activated.

The situation

1.

• I placed my own Shapes on an network
• I registered the data path in Visio
• If i search for my Shapes they are not found

2.

• I tested an other way and placed my Shapes in C:\Users\Username\Documents\My Shapes.
• If i search with the Visio search function i get a result
• But if i try to use the shapes i get an error messages: The document with the Shape coundnt be found

But my true aim is point 1.

Sorry for the bad language.:)

English is not my native language

Regards and Thanks in Advance

• Edited by Fragen123 Friday, March 20, 2015 8:48 AM

Hi,

thanks for the answere.

Im using Visio 2010 and Windows 7 Professional 32 Bit.

I have already checked my windows search option it is activated.

The situation

1.

• I placed my own Shapes on an network
• I registered the data path in Visio
• If i search for my Shapes they are not found

2.

• I tested an other way and placed my Shapes in C:\Users\Username\Documents\My Shapes.
• If i search with the Visio search function i get a result
• But if i try to use the shapes i get an error messages: The document with the Shape coundnt be found

But my true aim is point 1.

Sorry for the bad language.:)

English is not my native language

Regards and Thanks in Advance

• Edited by Fragen123 Friday, March 20, 2015 8:48 AM