Hi, what I am trying to do is to send a small notification message to staff's personal/external email address with a body simply sth like "You've got a email in your work email box", whenever a new email arrives in that staff's work mailbox. Currently I am using third party software MailMarshal to archive this.With Exchange 2007, is it possible to do this without any third party software? By using Tranport Rule or sth else?

Hello, There is no such a feature in Exchange 2007. Transport Rule cannot do the trick. I think you need to leverage the third party software. As a workaround, you could teach the end-users tocreate a rule in their Outlook, and forward all mails to their external mailbox. One thing should be notice that you need to enable Allow automatic forward in server (organization configuration | Hub Transport | remote domains | default | format | Allow automatic forward. Hope this helps. Thanks, Elvis

The best way to handle this would be client side rules or third party as suggested by Elvis.here few more articles i wanted to added with Elvis solid action plan.Tips for managing your e-mail using ruleshttp://office.microsoft.com/en-us/outlook/HA010173281033.aspxCreate a rulehttp://office.microsoft.com/en-us/outlook/HP052428971033.aspxArun Kumar | MCSE - 2K3 + Messaging | ITIL-F V3

The problem here is the company policy does not allow emails to be forwarded from internal server to staff personal accounts. We can only send out a notification which contains a simple line sth like "You have a new message in your company mailbox". From the Outlook client rules I found a option which allows you to run a script when receive a new message. I am going to try that by simplely create a vbs/bat script to send out simple emails.

Gents, I finally figured out how to do this through a Outlook Macro...Then create a client rule with action "run a script". Then pickup the macro. Here are the codes: Sub newEmailNotification(ByVal Item As Object) SenderAddress = Item.SenderEmailAddress 'Change the sender address to name if the sender address is internal If InStr(SenderAddress, "=") <> 0 Then SenderAddress = Item.SenderName End If sendersubject = Item.Subject strSubject = "Newe Email Notification" Dim msg As Outlook.MailItem Set msg = Application.CreateItem(olMailItem) msg.Subject = strSubject msg.Body = "Dear Facilitator," & vbNewLine & "You have received a new email from " & SenderAddress & vbNewLine & "In relation to: " & sendersubject & vbNewLine & "IT Dept" msg.Recipients.Add "notsteve@foo.com" msg.Send End Sub