Hi, is there a way to set a auto-email alert to the admin when a user reach his/her mailbox limit?? thanks.

ServerAdmin,Knowing the exchange version would be great but if this is Exchange 2003 then there is No way to do it for sure or may be I am not aware of. If this is exchange 2007 then you can give a shot with transport rule where you can specify the condition of the subject line and send a copy of such messages to your email address.MMilind Naphade | MCTS:M | http://www.msexchangegeek.com

As Milind said, we can use transport rule to copy the quote message to a specific users mailbox if you are using exchange 2007 (I tested in the lab) If its an exchange 2003 environment, we may need to program an event sink for such action. This article provides an overview of how to write event sinks for SMTP and Transport events Resources: Understanding Quota Messages Event Sinks section in the Exchange SDK documentation For event sink programming, we can use the Development Forum which would be the most relevant forum for seeking the solution

thanks James and Milind. yes, we are using Exchange 2007. can you provide more info / link on how to create such transport rule please? much thanks!!joseph.

Sure, I will summarize the steps

btw, a quick question. i'm wondering how people in large corp. are doing their Exchange mailbox backup?? because we are a mid-size company w/ less than 200 mailboxes and .edb size of 25GB. Our management want to be able to restore individual mailbox/email msg. we are using Symantec Backup Exec w/ Granuar Restore Tech - which can do per mailbox / email restore but it requires to do a FULL backup of the Information Store each time - which takes a long time!! is there any better way to do it? any best practice for Exchange backup?? thanks!!

How to create transport rule: a. Launch EMC b. Expand to Organization Configuration>Hub Transport c. In the middle-pane, select Transport Rules and create a new rule d. In the wizard, set the rule as below: Apply rule to message When the Subject field contains The words in the subject of quota message And copy the message to Administrator Notes: You can also add more conditions into the rule in order to scope more strictly on the messages To restore individual mailbox/messages: 1. If message just deleted from Deleted Items folder, we can restore the mail from Recover Deleted Items in the Tool menu 2. If messages have been deleted from the folder other than Deleted Items folder, we can restore the mail based on KB 246153 3. If the deleted mailbox/messages has passed their retention setting on the exchange server, we can use Recovery Storage Group for recovery Notes: For the question unrelated to original issue, please put it into different thread. It can help all community members to better understand the problem & reply, which would make the whole thread clearer, concise and fast the reply for your reference. Thanks!

The best practice is to have a the databases backedup fully but that is not practically possible every day where you have your databases larger than 100 GB or 200GB. A thing that I would like to highlight is, using brick level backup facilitates the restoration of individual mailboxes but it does increase the database size each time your run the restore or a backup. This is because the single instance storage is broken when a mailbox is backed up at brick level. The best read would be at Exchagne Team blog (Take a look at http://msexchangeteam.com/archive/2004/07/01/171051.aspx) article is written for 2003 but it still applies for the 2007 stores because SIS is still there.So, you can either go with weekly full backups where you should be able to get most of the data secured and then increamental during week days. In case of a disaster also, you have the lastest increamental backup and then a full backup from last weekend. This minimizes the chances of failure. MMilind Naphade | MCTS:M | http://www.msexchangegeek.com