permanently delete emails over 1 year isnt working for exhcnage 2010
I set a rention tag to permanently delete email from the deleted items folder and applied to my mailbox via a retension policy and it does work. It is enabled and but Iam unsure why it wont run? Also, how to I apply this policy all mailboxes from the command
line?
May 7th, 2012 11:30am
First You can check what all are set with the help fo below.
Get-RetentionPolicy -Identity "RP Finance" | Format-List
After that how to apply for all users below you can give a try for.. find the similar thread hope it helps -
http://social.technet.microsoft.com/Forums/en/exchange2010/thread/910f9eba-c034-4698-a1ac-de18ddf41502
Get-Mailbox | Set-Mailbox ManagedFolderMailboxPolicy 'MailboxPolicyName'
Get-User | Where-Object {$_.RecipientType -eq "UserMailbox"}| Set-Mailbox -ManagedFolderMailboxPolicy "MailboxPolicyName"
Thanks
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May 7th, 2012 11:53am
Did you create a new Tag that is not a personal tag? (i.e. a tag that is assigned to all folders or a specific folder) Also, did you add your tag to the default policy, or did you make a new policy?
The easiest way to assign to all mailboxes is:
Get-Mailbox -ResultSize Unlimited | Set-Mailbox -RetentionPolicy <PolicyName>
This may cause you some grief if you have a large number (more that 5 to 6 thousand) of mailboxes. Also, the command above does not differentiate between user mailboxes, shared, rooms, or equipment. If you want a different policy for those non-user
based mailboxes, the command needs to be changed.
May 7th, 2012 11:54am
I have a retension policy tag to permanently delete from deleted items folder after 1 year then I associated that tag with a policy and applied to my mailbox. I still see deleted items older than 1 year
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May 7th, 2012 12:25pm
Have you tried the following on your mailbox:
Start-ManagedFolderAssistant <Mailbox>
May 7th, 2012 2:05pm
I now see a button in Outlook to run rules now however I need the server to run the process so there isnt a need for user ineraction. I assume this needs to be scheduled? Once this works on my mailbox then I need to applt to all mailboxes (300 mailboxes)
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May 7th, 2012 3:03pm
Older than a year when the message was orginally received or since it was moved to the Deleted Items folder?
How Retention Age is Calculated
May 7th, 2012 3:05pm
Older than one year from when it was moved into deleted items folder
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May 7th, 2012 3:12pm
I still see deleted items older than 1 year
Hi jwestrock,
Do the items show expired in Outlook? If yes, please see this similar post:
Retention Tag Expired Items (SP1 & SP2 bug?)
http://social.technet.microsoft.com/Forums/en-US/exchange2010/thread/fe60d480-ae0a-4c55-b8a8-bb7c42d5e7de/
Please remember to mark the replies as answers if they help and unmark them if they provide no help. If you have feedback for TechNet Subscriber Support, contact
tnmff@microsoft.com.Frank Wang
TechNet Community Support
May 8th, 2012 2:44am
I reset it for 60 days and I do see retention policy but it didnt remove any items. here is a screen shot
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May 8th, 2012 10:10am
I do see where it does tag it however it is stamping it from today and wont permantently delete until a year from now (I set it back for 365 days). How can I set it to start when the message was deleted by the user. I desperately need to do some type
of cleanup
May 8th, 2012 1:06pm
I do see where it does tag it however it is stamping it from today and wont permantently delete until a year from now (I set it back for 365 days).
Hi jwestrock,
Do you mean the items do show expired in Outlook cached mode? How about in OWA?
Have you read the following blog?
Exchange 2010 SP1, Outlook 2010 Cached Mode, and Retention Policies - Why do my items show expired in Outlook, but are not being removed by Exchange?
http://blogs.technet.com/b/richardroddy/archive/2010/12/14/exchange-2010-sp1-outlook-2010-cached-mode-and-retention-policies-why-do-my-items-show-expired-in-outlook-but-are-not-being-removed-by-exchange.aspx
I need to confirm whether your question is the same scenario.Frank Wang
TechNet Community Support
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May 9th, 2012 1:56am
I am running Outlook 2010 and cached mode (its a laptop). When I ran the job it stamped all my deleted items to be deleted after one year from yesterday rather than delete from when they were moved into deleted items. When I launch OWA I dont see where
it tags the message but there is a button that shows retenion policies when I right click the message
May 9th, 2012 10:17am
When I ran the job it stamped all my deleted items to be deleted after one year from yesterday rather than delete from when they were moved into deleted items.
Hi jwestrock,
I'm still researching the issue and find some other people report the same results as yours.
That is:
the Deleted items folder has _NO_ retention tag on it and the item gets moved into Deleted items folder from a folder _without_ a retention tag in place, if you create
a DI RPT---Age: 365daysAction:Permanently Delete, and run the Start-ManagedFolderAssistant immediately, the
old deleted items sit in the Deleted items folder
will be purged in 365days. The result is the same as the 2nd example's in the following link:
How Retention Age is Calculated
http://technet.microsoft.com/en-us/library/bb430780.aspx
Frank Wang
TechNet Community Support
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May 10th, 2012 10:03pm